Piql Book of References

1st Office of São Luis, Maranhão Case Study

Piql gives us the best solution for moving from a paper-based workflow to a digital workflow. Piql brings together the best of both worlds; the long-term endurance of a solid and tangible preservation medium, photosensitive film, and the speed and ease-of use of the digital world. Our staff learned to use the Piql User Interface in one training session. The transition could not have been easier. “ Ricardo Gonçalves of the 1st Office of São Luis, Maranhão

However, only holding the records in an online en vironment can also expose them to risks such as file corruption, technological obsolescence and online threats.

The 1st office chose Piql to digitally transform their 2 million paper records, providing online accessibility with yearly production of piqlFilm, in two copies. This optimised workflow provided enhanced efficien cy, integration with management software and en hanced searchability and accessibility. This has resulted in document retrieval time reduced from 5 days to less than 30 minutes, estimated savings of 50 hours per employee, per month and freeing up over U$500,000 in real estate resources.

For the 1st office of São Luis, solving these challenges was of great priority.

SOLUTION The 1st office had a vast paper archive with more than 2 million documents in critical need of digitisation and digital transformation. Needing a safe and secure digital solution, it sought the only truly secure digital medium offering incred ible resilience, ensured authenticity and guaranteed data integrity. Piql’s purpose-built technology offers the benefits of both the unique qualities of traditional film and dig ital information. By storing digital information on re purposed photosensitive film, known as piqlFilm, we ensure that data remains authentic, accessible and secure. As an offline medium, it is not exposed to cyber threats or data manipulation and is completely immune to electromagnetic pulses (EMP), that would destroy other mediums like tape. The information is stored once, can be read many times, ensures data stays alive for over 500 years and is unchangeable, providing absolute authenticity for notaries.

FOR MORE INFORMATION, PLEASE CONTACT US AS:

E office@piql.com W www.piql.com

01-2019