Piql Book of References

1st Office of São Luis, Maranhão Case Study

Preserving authentic land registry records in Brazil

Notary offices deliver important services to provide accountability for certain legal and administration activities. The 1st Office of São Luis, Maranhão, Brazil provides notary services for real estate matters such as maintaining the land registry.

CHALLENGE Notary offices provide critical services to deter fraud. Authentic information and being able to ensure the integrity of historic information is core to delivering these services.

Paper based records decay over time, particularly with exposure to humidity and other atmospheric condi tions. Finding and accessing files can also be a slow and time-consuming process. As such, digitisation is a key priority for many nota ries and land registries around the world. Digitisation offers incredible benefits to notary archives such as easy access to information, metadata extraction and tagging and the opportunity to back up data for great er assurance.

To be able to provide these services effectively, acces sible and accurate information is critical.

The 1st office of São Luis maintained a large paper archive requiring a high degree of management and maintenance.