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DIGITISATION Documents Piql provides services for restoration, digitisation and safe- guarding your irreplaceable data. As a specialist provider of document digitisation, Piql can offer a complete solution, including secure long-term storage and guaranteed future accessibility.

BENEFITS

• Optimised searchability of your documents (including word and character search) • Handling of documents is minimised, reducing the risk of loss, misuse and deterioration

THE CHALLENGE

• Reduced physical storage space

Many organisations are required to keep certain documents (legal or financial records, maps, manuscripts, blueprints, etc.) for long periods of time. This may be for as little as 7 years or as much as 100 years. Paper storage has been a pop- ular choice, but as time passes, can result a large physical archive, consuming value space. These collections can include up to millions of diverse documents that can gradually deteriorate and become fragile. A simple scanning process could in- flict damage, resulting in permanent information loss.

• Holistic solution for digitisation and digital preservation

USECASE

We provided document digitisation services to a large government archive, holding rich cultural history in old fragile documents. The collection held over 40 million documents including administrative doc- uments, land records, maps, manuscripts, rare documents and books. Typically fragile, a simple scanning could easily damage these important historic documents. With our specialist service, we developed a digitisation plan, tailored to their requirements and the content of their archive. Our professional on-site scanning ensured the integrity and protection of the original copies while capturing extensive metadata, to aid in the management of their new digital archive. Quality was ensured at each step of the process by adhering to detailed metrics and auditing. The project also benefited from the quality environment built through ISO 9001: 2008 and Six Sigma.