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7th Real Estate Registry Office - Rio de Janeiro Case Study

Previously the Registry Office maintained a large microfilm archive, with document retrieval a slow and arduous process. Microfilm and microfiche records are a common archival medium, however present challenges including decay and wear from handling, along with complicated retrieval processes. As such digitisation is a key priority for many archives using microfilm. Digitisation offers incredible benefits such as easy access to information, metadata extraction and tagging and the opportunity to back up data for greater assurance. However, only holding the records in an online envi ronment can also expose them to risk. File corruption, technological obsolescence and online threats can re sult in data loss, while the risk of data manipulation undermines the core role of archives to keep authen tic, accurate records.

Piql’s purpose-built technology was an easy choice, offering the benefits of both the unique qualities of traditional microfilm and digital information. By storing digital information on repurposed photosen sitive film, known as piqlFilm, we ensure that data re mains authentic, accessible and secure. As an offline medium, it is not exposed to cyber threats or data manipulation and is completely immune to electro magnetic pulses (EMP), that would destroy other me diums like tape. The 7th Real Estate Registry Office chose Piql to dig itally transform their microfilm records, providing online accessibility with yearly production of piql Film, in two copies. The information is stored once, can be read many times, ensures data stays alive for over 500 years and is unchangeable, providing absolute authenticity. With enhanced metadata extraction, information is also easily searchable, creating significant efficiency savings for the Registry office.

For the 7th Real Estate Registry Office, finding a digital, long-term and secure solution was a key priority.

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SOLUTION The 7th Real Estate Registry office wanted to digitally transform their microfilm archive with a digital solu tion that could stand the test of time. Core needs included a storage medium that could en sure authenticity and data integrity, while providing faster access.

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01-2019